College Search Process

College Planning Timeline

A month by month guide from Sophomore through Senior years

This timeline gives you an outline of steps you should be taking starting in your sophomore year and progressing through the end of your senior year. Following this timeline should assist you in being as well prepared as possible for this important phase of your life.

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Admissions Testing

When to take what tests and additional information for students with disabilities.

Most four-year colleges require either the SAT or ACT for use in admissions decisions. Students planning on attending a four-year college should plan on taking one or both of these exams. Two-year colleges typically do not require the SAT Reasoning Test or ACT for admission purposes. However, you should check with the two-year colleges you are considering. Some may use the testing information for scholarship purposes, placement, or admission to certain pre-professional programs. If you are planning on attending college, it is important to be aware of the different kinds of testing that colleges require. The following descriptions and timetable will help you plan for these tests.

What Are The Various College Admissions Tests?

The PSAT is a practice SAT Reasoning Test that is designed for juniors. The test is given each year in October. Registration takes place in the Senior High School Counseling Office often beginning in August. When taken in one’s junior year, high-scoring students may qualify for the National Merit Scholarship Competition. The format of this test is similar to the SAT Reasoning Test (see below). A sample test is available at the time of registration so students may familiarize themselves with the format prior to the test day.

The SAT Reasoning Test is offered by the College Board. It is a three-hour and 50-minute exam that is designed to assess skills in math, reading, and writing. 

Resource: Collegeboard: Full-length sample/practice test

ACT – The American College Test is a three-hour and 25-minute exam that colleges use as an entrance exam, the same purpose as the SAT Reasoning Test. The ACT is designed to measure proficiency in English, math, reading, and science reasoning skills.

College admission testing will require New Hartford’s CEEB number – it is 333345.

Fee Waivers are available to those who qualify for Free or Reduced Lunch. Students should see their counselor to receive a fee waiver.

When Does A Student Take College Admissions Tests?

In October of their JUNIOR year students should take the PSAT. The PSAT is a good means to practice for the SAT Reasoning Test in true testing conditions. Also, each time you take the SAT Reasoning Test, the score is included on your transcript. The PSAT is not put on your transcript. So, you can only benefit by taking the PSAT again. The PSAT also is used for the NMSC (National Merit Scholarship Competition). By taking the test as a junior, you may be eligible for this scholarship competition.

In late fall or January of their JUNIOR year students should think about registering for the March SAT Reasoning Test. Depending upon the student’s schedule and if he/she wants to start looking at colleges early in the second semester, taking the SAT Reasoning Test in March can give you valuable information to start the college search.

In May or June of their JUNIOR year students should take the SAT Reasoning Test if they have not taken it in March. 

In April and June of their JUNIOR year students should take the ACT. 

In the fall of their SENIOR year students should consider retaking the SAT Reasoning Test and/or the ACT. 

What Steps are Necessary for a Student to Receive Testing Accommodations on Admissions Tests? 

Students with disabilities who receive testing modifications as part of their educational program at New Hartford may be entitled to receive the same modifications on college admissions test. Additional registration forms are necessary to receive any testing modifications. Because the testing program must first review your request for testing modifications, students are advised to complete the required paperwork EARLY, in case an appeal is necessary. 

Registering for Accommodations for PSAT/ SAT Reasoning Test / SAT Subject Test/ AP Exams:

If you have testing modifications and would like to have them on any of these tests, you need to apply to the Collegeboard’s Services for Students with Disabilities (SSD). We suggest you apply early in your high school career. If you have not already done so see your counselor as soon as possible. 

Once the College Board reviews your application and makes a decision, you will receive a letter from them indicating what modifications have been approved for each exam. Keep that information in a safe place! You will need your approval code each time you register for the SAT Reasoning Test. If you have misplaced your SSD Approved Modification letter, see your counselor before you register to take the test. If you register without using your SSD number you will NOT receive your testing modifications!!

Registering for Accommodations for the Act 

The ACT also grants students who qualify testing modifications. If you have testing modifications and would like to have them on the test, you need to apply to the ACT by completing a form that is available from your counselor. 

Taking the PSAT/AP Exams with Accommodations:

Testing modifications on these exams must be approved in advance, as described above. Once modifications are approved, students must see their counselor regarding specific arrangements.

Taking The SAT Reasoning Test / ACT With Accommodations

When you receive your admission ticket for the test for which you registered, look at it immediately. Depending on your modification(s) you may be instructed to take the test on the national test date or on an alternate date determined by school officials. If your admissions ticket says “alternative test date” or something similar, you need to see your counselor as soon as possible.

Learn more about the rights and responsibilities of students with disabilities as they prepare for postsecondary education.

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Finding the Right College

How do you generate a list of colleges that may be the right match for you? After all, there are over 4,000 colleges in the United States. Where do you begin? There is no one source of information to get you started. The key is to talk to a variety of people and use a variety of resources. Listed below are steps we have found helpful for students and parents.

• Talk with your family as you think about what you are looking for in regard to college. Get ideas from older friends and siblings who have recently looked at colleges. What majors interest you? How far away from home do you want to be? What size in terms of the student body would make you comfortable? Are you interested in starting at a four-year college or a two-year college? Do you have a preference for public or private colleges? Is the “name recognition” of the college important to you?
• New Hartford students have access to a software program called Naviance to research colleges. Students can search for colleges using Naviance and use it to build and save a potential list of colleges.
• Be sure to spend time visiting college websites. Review lists of majors and degrees offered and learn about admissions requirements. Sign-up to participate in a virtual admissions program and/or tour.
• Students with disabilities should find out what services are available to be sure a college can accommodate their needs.
• Share your college list with your counselor. Students can also use Naviance to compare their GPA and test scores with other New Hartford students who’ve previously applied/been accepted to colleges.
• When students apply, colleges usually request specific information from their high school that is compiled on what is known as a school profile. School profiles include important information, such as courses offered at the high school, the number of AP classes available, and the SAT and GPA range of students. Keep this in mind as you select classes each year. Colleges will be aware of what academic opportunities are available to you when reviewing your transcript.
• Once you have a tentative list, be sure to sign-up to visit college representatives that come to New Hartford. It’s also important to make in-person visits to college campuses. This will help you narrow down your list. If you find you need to eliminate schools from your list, start over! Don’t worry! There are many colleges out there that are a great fit for you.

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Meeting Admissions Representatives

Another way to make yourself known to a college.

Gathering as much information as possible about colleges is a crucial step in finding a good match. College representative visit high schools to provide current information about their school. Colleges change from year to year in many ways. Admissions criteria change, new facilities are added and new programs of study may be available. Visiting with a college representative allows you to ask questions about the school. It can also give the college admissions officials an opportunity to learn about you and your desire to attend their college. If you hear about a school that is visiting and it may be a good match for you, consider spending time with that college rep.

How do I know which representatives I should meet?

After starting the college search process, you will begin to have ideas about what you are looking for in a school. You should spend time with a college rep that visits New Hartford if the school has some or all of the criteria you are considering. Not every school is a good match for you. It is not a good use of time to visit a college rep from a school that is clearly not for you. Be prepared with some questions you would like to ask the rep. Some good questions may be:

• How large are the classes?
• What percentage of the student body lives on campus?
• What kind of help is available if I am having trouble in my classes?
• Do you have internships?
• What is your foreign language requirement? What are the ways I can meet this requirement?
• Do you give Advanced Placement credit?
• Do you have statistics on how many people obtained jobs in their field after they graduate?
• What kinds of extracurricular activities are available?
• What are the most popular majors?
• Are SAT/ACT scores required?

When do college representatives come to New Hartford?

Most college reps will schedule a visit in September, October, November, or December during school hours. 

How do I sign up to see a college representative?

After you have decided that a college is a place you would like to consider, register for the visit in Naviance. You must register 1 day prior to the visit so an e-pass can be created. You will receive an e-pass to leave class to meet with the college rep. The visits normally last about 20 minutes.

Anything else I should know about meeting with a college representative?

Attendance is taken at each college rep meeting. We are fortunate at New Hartford High School that so many college representatives want to speak with our students. New Hartford students have a good reputation within the college admissions circle. Therefore, we encourage all students to uphold this reputation by listening attentively, asking appropriate questions, and treating the rep with courtesy and respect. 

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Visiting College Campuses

Does it feel right? 

Visiting a college campus is an essential part of the college search process. Websites are put together by professionals and are designed to be eye-catching and appealing, while not always realistic. Although it may not be possible to visit every school, it is not a good idea to decide to attend a school without a visit.

• By being on campus, you get a real sense of the “atmosphere” of the school. Are students friendly? Do you get a laid-back, relaxed feeling, or highly competitive feeling? Do the students all look the same or is the student body diverse?
• How easy is it to get from building to building? Do you walk uphill? Do you have to take a shuttle from one end of campus to the other?
• Are the dorms clean? New or old and in need of updates? Is this a place you can live? Is housing guaranteed?
• How do the classrooms look? The library? The dining halls?
• Talk with some students and ask for an assessment from someone who is a part of college life already. Generally, students tend to be honest and realistic.
• Is the location what you thought it would be? Do you have access to what you would like, such as shopping, transportation, and other conveniences? Is it further than you thought?
• Do they have activities/sports that interest you?
• Check with the security office for statistics on theft/assaults, etc.
• Talk to students and staff regarding the emphasis (or lack of emphasis) on drinking and how it will impact your studies (see appendix for more information).
• Meet with a faculty person/department chair that can talk about the area you are interested in studying. Ask questions such as: What are the graduation requirements? What specific courses are offered in your intended major?
• Meet with a financial aid representative. Be certain you understand the application process for financial aid, deadlines, and any obligations on your part for money given to you.
• Sometimes an overnight visit is very helpful, if possible. This will give you a taste of what it is like to live there.
• How many commuters take classes on campus? Is it a high percentage? If a college is listed as a commuter college, that indicates most students do not live on campus. This may be important if you plan on living at college.
• What type of help (writing center, math lab, etc.) is available, and when? You should also find out how to access the services should you need them.
• If you have a disability, you should make an appointment with the Disability Services Coordinator (every school has a different name for this). That is the person who will be able to tell you what services are available for students who qualify and what documentation is required.

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College Application Process

The following tips can help the process go smoothly:

• Throughout your years in high school, keep track of and maintain an organized list of your school and community activities. Don’t forget to include honors/awards you’ve received as well as volunteer service hours.
• As you get ready to complete applications, familiarize yourself with what is required by each college you are applying to. This includes essay prompts, letters of recommendation, a self-reported academic record, SAT or ACT scores, and whether test scores need to be sent directly from the testing organization.
• Request a letter of recommendation, if needed. Pay attention to what each college requires in terms of requesting a letter from a teacher in a specific subject area. It helps to give people plenty of advanced notice when requesting a letter – we recommend at least one month! (See Letters of Recommendation section).
• Read all of the application instructions and review application checklists on each college’s website.
• After you apply, check your email often for follow-up information sent from colleges. You might be asked to provide more information.
• Below is information specific to some colleges.

Mohawk Valley Community College (MVCC) & Herkimer Community College (HCC):

• Do NOT use the SUNY application for these schools! Both colleges offer FREE applications which are available on their websites.
• Normally, you do not need a letter of recommendation for either college.

SUNY Schools

• Students can choose to complete either the SUNY Application or the Common Application.
• Some SUNY schools will require a supplement to the SUNY application. This information is included within the application.

The Common Application

• A listing of colleges that accept the Common Application can be found here.
• Be sure to “match” your Common Application account with Naviance. This will give your counselor and any teachers you’ve asked to write a letter of recommendation access to send documents to the colleges on your Common App list.

Colleges Using Their Own Application

• If you are applying to a college/university that is not part of the SUNY system or doesn’t use the Common Application, you will need to complete the college’s application that is available on their website.

REMINDER: If you are not using the Common Application, be sure to add the colleges you’re applying to your Naviance account. Be sure the application plan you’ve indicated (i.e. early action, regular decision, etc.) is accurate in Naviance, as well as the college’s posted application deadline. Your counselor and teacher(s) will rely on this information.

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College Application Essay

Your chance to be unique!

Many colleges require an essay as part of the application process. Colleges use this to gain insight into the applicant not always seen on a transcript or completed application. Each college will let you know what topics they want you to write about. Sometimes they will give you a choice in topics. Many times you can use the same essay for more than one college. Here are some tips for writing an acceptable essay.

• Put some thought into the response. Writing an essay is a process. You should not sit down the night before you are turning in your application and write your essay. Think about it, develop ideas, and take your time.
• Colleges are interested in learning about a unique side to you. Often an essay will distinguish one candidate from another. They do not want to hear about last summer’s vacation or the charms of their college. Not that these are not good topics, but students will latch on to these more global topics just to have a topic. Colleges will see this. What can you let the college know about you that you believe sets you apart from others?
• Speak with a teacher; submit a rough draft for some helpful hints. Usually teachers are willing to look over your work.
• It cannot be stressed enough that good grammar, neatness and correct spelling are a MUST! Good writing and speaking skills are what employers and colleges look for in applicants. Making a good impression through your writing will give you an edge.
• Have your parents/guardians look over your final draft.
• Make sure your name is on each page of your essay if you are submitting a paper copy.
• When uploading an essay on line make sure to look at how it uploaded. You want to make sure it all was uploaded and looks the way you wanted it.

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Counselor Recommendation

Some four-year colleges require a school counselor recommendation as part of a student’s application. The information requested is similar to that requested on a Teacher Evaluation Form. However, a major difference between the two is that a teacher is asked to write about how the student performed in a class he/she taught, whereas the counselor is asked to give a more global evaluation of the applicant as a student and person. In order that your counselor is able to write a thorough and thoughtful evaluation, we suggest the following:

• Beginning early in your high school career, make yourself known to your counselor. Throughout your years at the high school, give your counselor every opportunity to get to know you and how you handle various situations. Each time you see your counselor regarding class changes, schedule selection, or you take part in an activity sponsored by the Counseling Department, your counselor has the opportunity to learn more about you as a person. 
• Early in your senior year, you will need to complete a “Senior Information Packet”. Give thought to how you complete the forms. This is your opportunity to give your counselor more information about yourself. Be sure to return these papers prior to requesting a recommendation from your counselor. 
• When requesting a recommendation from your counselor, be sure to give your counselor plenty of time to complete your request (we suggest at least two weeks notice). Your counselor will be writing recommendations for many other students, and you want to give him/her time to write a thorough and thoughtful evaluation of yourself

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Letters of Recommendation

From day 1, make a good impression!

Most four-year colleges will require one or two letters of recommendation from people who know you in and out of the classroom. Some schools or programs will require you to get a recommendation from a teacher of a specific subject area. Make sure you look at what each college is requesting. 

Who should you ask?

The best choice is a teacher who not only knows your ability, but also knows you personally. If you are not sure if the teacher knows you personally, pick a teacher that you had where you were successful in the class. 

If you are not sure whom you should ask, see your counselor. Your counselor will be able to work with you to make this process as easy as possible.

When should you ask?

EARLY! You should ask the person at least ONE month before you need the recommendation. We recommend you ask teachers for recommendations by November 1^st (or earlier for early admission programs). Remember that this is additional work for teachers and you want to be sure they have plenty of time to write a thorough and thoughtful recommendation.

How should I ask?

Start by making an appointment to see the teacher! Do not just catch her/him before/after class or in the hallway. Many times a teacher will want to talk with you to get more information about why you are applying to the schools you have chosen. You should explain that you are preparing to apply to college and would like her/him to write you a recommendation.

It is also important for you to sign that you waive your right to view recommendation letters. Colleges look at recommendations that students have not or will not see as a more reliable assessment than those that the student can see. Also, colleges may not consider recommendations for students if they did not waive their right to see them.

After the teacher says yes, then what?

Once a teacher agrees to write the letter you need to formally request the recommendation in Naviance. This will allow your teacher to upload the information and submit it electronically to the colleges. If you have any colleges that will not accept information electronically, please provide him/her with addressed and stamped envelopes so the recommendation(s) can be mailed directly to the college. If you are not sure if a college will accept electronic submissions, see your counselor. 

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Scholarships

Colleges are the biggest source of scholarship money. 

Scholarship information that comes through the Counseling Office is available to students and parents through Naviance. Scholarship money comes from a variety of sources, outlined below. Students can also access a National Scholarship search through Naviance.

College Scholarships

Colleges are the largest sources of scholarship money available to students. Colleges may decide your eligibility based on your GPA and/or SAT scores. In most cases, your admissions application is used to determine your eligibility for a college scholarship. However, there could be a separate application. Check each college’s website for information and application procedures.

National Scholarships

These are scholarships offered through national organizations and companies such as Coca-Cola, Wal-Mart, etc. Some of these require high schools to select one candidate. A scholarship committee reviews the applications and chooses the recipient(s). Consult with your counselor if you have a question about one of these opportunities.

State and Local Scholarships

There are sources of state and local scholarship money available to students. Some of these include scholarships from local credit unions, firefighter associations, employee unions, veteran groups, retail establishments, etc. In addition, there are school-based scholarships that consider a variety of criteria. The Senior High School scholarship & awards committee will choose recipients and nominees for our school-based scholarships and for some local scholarships. This committee is comprised of administrators, teachers, and counselors. The committee will ask you to complete a survey in January of your senior year that will provide more information about you and your interests.

Final Notes

Often, students will find scholarship opportunities on their own. We caution families not to pay for a company to find scholarships for their students. Scholarship information is available to families simply by using the internet or researching options through your place of employment. 

Scholarship money may be subtracted from the college’s contribution, but not the family’s contribution to the cost of attendance at a specific school. 

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Financial Aid

Make yourself known to the Financial Aid Officer 

Financial aid is an important consideration for all families. For the family that feels they need a great deal of help meeting college costs, to the family that feels they may not qualify for aid due to high income, it is important to read about what is available. Financial aid comes in a variety of ways. Most students meet college expenses through grants (money that does not need to be repaid), scholarships, work-study opportunities, and loans (money that must be repaid). Students need to keep in mind that taking a loan for college is a major commitment. College loans must be repaid, even if you do not finish college!

Important Steps to Follow When Applying for Financial Aid

• Look at the college financial aid websites of the colleges you would like to attend to determine which financial aid applications must be submitted, and when. There may be the FAFSA (Free Application for Federal Student Aid) and the CSS Profile as well as others required by the specific college. These are the most common forms. Don’t wait until you have been accepted to file the FAFSA application. It is very important to pay attention to deadlines for filing.
• Don’t be afraid to make yourself known to the Financial Aid Officer at the schools to which you apply. It is their job to help you understand the intricacies of financial aid. If you are having difficulty completing the FAFSA or CSS Profile, any college Financial Aid Officer can help you.
• Complete the FAFSA as soon as possible after October 1 of your senior year. The FAFSA is only available online. The FAFSA includes information that will be used for the NYS TAP (Tuition Assistance Program).
• The FAFSA allows you to put up to 10 colleges on the application. It is recommended that you put your top choice first. To file for additional colleges, you must do so on the change form after the first 10 have been filed. It is easiest to do this via online filing. 
• You will receive your Federal Student Aid Report (SAR) once your FAFSA has been submitted. Review the information carefully and change anything that needs correcting. Submit corrected information to the address indicated.
• If you list a NYS school on your FAFSA, you will receive information from NYS Higher Education Services Corporation (NYSHESC). Complete this information and return to NYSHESC.
• If your college requires the CSS Profile, you will need to complete and pay for this application through their website. The CSS Profile will ask more extensive questions than the FAFSA about the student and parents/guardians finances.
• In the spring, generally in April, your financial aid packages should arrive from the schools that have accepted you. These aid packages include a combination of options to help meet college costs. Accept or decline by the deadline given.
• After you have decided which college you are attending, complete any federal loan applications. These are the applications that are generated from banks for student and parent loans.

You may also find it helpful to check these resources:

• Federal Student Aid Information Center: 1(800) 4FED-AID
• FAFSA 
• CSS (Collegeboard) Profile 

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College Athletics

College sports are not simply an extension of high school sports.

 Have sports been a fun part of your high school career? Now you’re looking at colleges and think it would be fun to play at the college level? If so, there are a few things you need to consider.

First, it is important to become familiar with the NCAA (National Collegiate Athletic Association). There are specific academic requirements a student must meet to be eligible to play sports at the college level. Check out their website (NCAA High School Course search) for specific New Hartford courses that meet their requirements.

Second, talk with your high school coach. You need to get a realistic idea of what your skill level truly is and where you may be able to play at the collegiate level.

Third, talk with your counselor. Determine what you want in a college (outside of athletics), i.e., academic major, location, size, etc. Now look to see which colleges have the sport you are interested in playing and at what level they compete (Division I, II, or III).

Fourth, once you have a manageable list of potential colleges that meet your athletic and academic interests, you should do the following:

• Let college coaches know you are interested in playing at their school (call, email, and/or complete the online recruiting questionnaire on the college website).
• For students considering Division I and II levels of competition, be sure to register with the NCAA Clearing House at the start of your senior year at NCAA Eligibility Center. 
• Visit the college for a tour.Consider making a highlight video that you can upload or send to a coach. Send a copy of your game schedule to coaches.Meet the coach(es) and find out:
  • What is their game plan? (find out what offense/defense they use, how many players does the coach use in a game, where does the coach see you fitting in, etc.)
  • How many available spots are there for next year?
  • When does preseason start?
  • What are practices like?
  • What is the time commitment during the season?
  • What are the off-season commitments?
  • Are you able to go home during breaks? If not, what are the accommodations in the dorms and dining halls?
  • What are you physically expected to be able to do the first day or week of pre-season practice?Where is the athletic trainer located?
• Meet players and find out their perspective on most of the questions that you asked the coaches. In addition, ask about:
  • What is the hardest thing about being a student athlete?
  • Are you easily able to get to the dining hall for meals? Are you rushed once you get there?
• Once you have been accepted and decided where you will be attending college:
  • Contact the coach to make sure they know you will be attending their college and that you are still interested in playing for them.
  • When you receive summer workout plans from the coach – DO THEM!
  • Go into preseason with a positive attitude! Remember, you will be surrounded by other students who were outstanding competitive athletes at their high school, just like you were.

A NOTE TO SPRING ATHLETES

By the time you are into your spring sport as a senior, you will already know where you have been accepted to college. Therefore, you need to do some “leg-work” as a junior and then again in the fall of your senior year. As a junior, you want to make sure you have some “highlight” information (video or stats depending on your sport) by the end of the season. That way, in the fall of your senior year you can use that information when talking with college coaches. You should also let your high school coach know you are interested in participating in the sport at the collegiate level since he/she may get calls from college coaches during the fall and winter.

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NCAA Clearing House

Registration is necessary to play Division 1 or 2 college sports. Students who are planning on playing on an intercollegiate sports team at these levels are required to register with the NCAA Clearing House.

How do I become eligible to play at the Division 1 or 2 level?

Simply, you must register with the NCAA Clearing House. They have a formula that they complete including your grading information and SAT or ACT scores. You can figure out if you will be eligible by using the resources that are available. 

What are the high school course requirements for playing in college?

The NCAA has established guidelines for the number of courses a student must pass in each academic area. The NCAA requirements DO NOT always correspond with New York State graduation requirements. In addition, the NCAA has approved which courses at New Hartford meet their requirements in each academic area. Students should be familiar with these requirements.

When should I register?

Students normally register with the Clearing House after their junior year. Once you have made the decision that you hope to play an intercollegiate sport at a Division 1 or Division 2 school, you need register online. Do NOT wait until you are headed to pre-season practice your freshman year of college to register!

How do I register?

It is easy.

• Go to the NCAA Eligibility Center website
• Complete the NCAA Initial-Eligibility application. Make sure to remember your PIN. You are the only one who will know your PIN and you need it to be able to check your eligibility status as you go through the process.
• At the end of your Senior year, the Counseling Office will access the school’s information online and send final transcripts for all students who registered.
• Now work hard the rest of your senior year and keep in contact with the college coaches that you are interested in playing.
• This also allows you the opportunity to check your NCAA Clearing House status.

I earned high school credits in another school district. What do I need to do?

Even though those courses are listed on your New Hartford transcript, you must contact the other school(s) and have them send a copy of your transcript from their school directly to the NCAA Clearing House. 

When will I get my final eligibility approval?

You will not get the final decision until AFTER they review your final transcript. Once the NCAA Clearing House receives your final High School transcript it takes between 5 and 14 days (normally) for them to process your paperwork. You should check your status at the end of July/beginning of August at eligibilitycenter.org or call the automated system at (319) 339-3003. You will need your PIN and social security number to access your information. You can also contact the NCAA at 319-337-1492. Do NOT wait until you are headed to pre-season practice your freshman year of college to check your status!

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Useful Links

ACT Test Information and Registration – ACT online registration and test information.

Common Application – Common Application and Supplemental Forms for online applications or to download forms. Information about deadlines and requirements for each college are also included.

FAFSA – Free Application for Federal Student Aid (FAFSA) online form and information.

Fair Test – Test Optional Schools – Fair Test has information regarding Colleges/Universities that do not require the SAT/ACT. Some of the schools have other information that must be submitted if you choose not to use your SAT/ACT scores for admission.

Higher Education Services Corporation – Click here to go to the Higher Education Services Corporation (HESC) website for information on paying for college.

Khan Academy – Khan Academy provides FREE test prep for the SAT’s along with free academic classes and class lessons.

NCAA Clearing House – NCAA Clearing House online application for students interested in playing sports in college. Eligibility information is included.

On Point for College – On Point for College a local organization that offers a variety of higher education support services. On Point for College helps traditional and non-traditional students overcome the barriers to higher education. They work with students from application through admission, to graduation, and beyond. The majority of On Point for College students are: First-generation college students; Low-income students whose families believe college is financially impossible; High school graduates or GED recipients who didn’t go to college immediately out of school and now have no access to the guidance and support services available to current students; Young adults who have no parent in their lives, including those who are homeless, aging out of foster care, and refugees; and Adults who have been involved with the court system, who are in recovery, or who are seeking a new path. If you are interested in joining their program, please complete the online form.

Princeton Review – College search engine.

SUNY Applications – Online application for SUNY colleges.

The College Board (SAT/AP/CSS Profile) – SAT online registration and information, college search, scholarship search, CSS/Financial Aid Profile online form.

U.S. Dept. of Education Office for Civil Rights – Information related to the rights and responsibilities of students with disabilities as they prepare for postsecondary education. 

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Understanding Common Terms

During your college search, you may begin to feel you are learning a new language! To help you understand the language of college admissions, many common terms you may encounter as you research colleges are defined in this section.

Academic Competitiveness – This is a very personal issue that only the student can decide. How competitive a situation does the student feel comfortable? Some students want to be in the most competitive situation possible and the prospect of receiving “C’s” is not a problem. However, some students want a more moderate level of competitiveness.

Academic Program – This is an analysis of the challenge or rigor of a particular student’s program based on what the student has taken and what is available at New Hartford. 

ACT – The American College Test is a college entrance exam accepted by 4-year colleges that also require admission tests. It is a curriculum-based test in math, science, English, and reading. Students who want to take this test need to register online at www.ACT.org. There is FREE online practice on the ACT website. 

Admission Testing – The SAT Reasoning Test and ACT results are used to verify or support the academic rating of the student. At some schools, this is not an area of concern.

Application/Essay – The college application in general, and the essay in particular, are looked at carefully to reveal information about the candidate both in terms of interests and the ability to clearly communicate. Be timely, interesting and to the point.

Common Application – This is an application used by 900+ colleges/universities. It allows a student to complete one application for many schools. Students may need to complete supplemental information required by each school.

Cost – Please read the note on Private/Public colleges, as these are closely related. The role of financial aid is also closely related to cost, and may change the cost significantly. Cost should generally not be a reason to rule out a college initially. The initial cost figures may seem way beyond what you, as a family, feel is within your budget, but financial aid may make the cost more affordable.

CSS/Financial Aid Profile – This is a financial aid form that is similar to the FAFSA, but also gathers information on property and other assets. This is used primarily by private colleges to help determine eligibility for institutional assistance (need based scholarships). There is a fee for this service, based upon the number of schools to which the information is forwarded. 

Cumulative Grade Point Average – There are two averages reported on the high school transcript. The unweighted average is the actual average from all high school courses except Physical Education & Driver Education. The weighted average is the average that includes the assignment of 10 points to AP class averages and 5 points to the Honors classes.

Early Action – This is an admissions program which simply gives the student a decision earlier. It is much like Early Decision except that there is no commitment to attend on the part of the student. 

Early Admission – This is a program which allows juniors to be admitted directly to college at the end of the junior year. The senior year is lost and the student begins his/her freshman year of college immediately. The considerations are primarily maturity and academic preparation. Colleges are generally quite interested in the reasons why a student is leaving high school early.

Early Decision – This is an accelerated admissions process which some colleges use to allow students with a definite interest in attending their institution get a head start on the process. Most Early Decision programs have a commitment component, which means the student and family make a firm promise that the student will attend that institution if accepted. Typically, E.D. programs require that all application materials are received by mid November (some are later) and the college will respond with a decision by the end of December. If a student is not accepted under this plan, they may be deferred to regular admission, although in many cases a student is rejected and not reconsidered in the regular pool of applications. 

FAFSA – Free Application for Federal Student Aid. This is a form for families of financial aid applicants to supply information about their income for use in estimating how much money a family is able to pay toward a student’s college costs. It determines eligibility for federal aid programs. Virtually every college to which you are applying for financial aid requires it. You must complete the FASFA online (it is a FREE application). 

Fee Waivers – Admission test fees and application fees can be waived for students whose family financial situation qualifies them for reduced/free lunch. Fee waivers may also be granted for students/families who find themselves in temporary financial difficulties. Students should consult with their counselor to see if fee waivers are appropriate for their situation.

Final Transcript – Colleges require the high school send a copy of your transcript at the completion of your senior year. They want to verify you graduated and want to see continued interest in academic achievement. Recent communication from colleges indicates they look very carefully at your end of the year transcript for evidence of continued academic performance.

Financial Need/Aid – The difference between the cost of the college and the resources available to the family is the financial need of the family. Financial aid is the package of various methods (grants, scholarships, loans, work-study) put together by the college to help the family cover their financial need.

Interview – There are two types of interviews: evaluative and informational. Evaluative interviews are much less common now, but are sometimes required/recommended at some of the most competitive schools. They may be conducted by an alumnus off campus. Informational interviews are optional, but good sources of specific information on the style and personality of the campus that you may not be able to find in any of the literature. 

Major – A subject or discipline in which a college student specializes. In order to fulfill the requirements of his/her major, a student must take a certain number of courses through a specific academic department. In some cases, a senior thesis and/or practical work in the field may be required for the completion of the major.

Matriculation – Enrolling in a college or university as a candidate for a degree.

Merit-Based Scholarship – These are monies awarded based on the student’s achievement in some area and do not have to be repaid. For example, a student who has a particularly high GPA and strong SAT scores might be eligible for a full or partial tuition scholarship at some colleges. Other examples can be talent-based scholarships, such as Athletic Grants in Aid. Ivy League schools do not award these types of scholarships. 

Minor – An area of specialization similar to the major, but requiring far fewer courses to complete. A minor gives a student a chance to study in depth, a particular field of interest in addition to the major. A minimum of six courses is usually required to fulfill the requirements of a minor. 

Mid-Year Report – Most four-year colleges require that the high school give them an update on how you are doing academically during your Senior year. In early February, once first semester grades have been completed, your cumulative GPA is recalculated and included on a mid-year report with semester averages for each course in which you were enrolled during the first semester.

Private/Public – This status primarily impacts the financing of a college or university. Public schools defray much of the tuition cost to the student through tax monies received from either the state or local governments. Public colleges which are out of state charge additional fees for out-of-state students, which brings the cost closer to a private school. Private schools vary widely in cost as does the financial aid moneys available. The role that financial aid plays in the process may reduce the out-of-pocket costs of a private school to the point where the cost to the family is the same as that of a public school.

Profile – This is a compilation of information and statistics regarding New Hartford High School , the student body and the curriculum available. This is sent with every transcript and generally helps the college admissions officials understand the competitive situation in which our students function. 

PSAT – The Preliminary Scholastic Assessment Test/National Merit Scholarship Qualifying Test is given each year in October. This is a basic test for some merit scholarships and is the source of some college mailings. This test is also practice for the SAT. Registration begins in Auguat in the Counseling Office. A sample practice test is provided to students.

Recommendations – Generally are sought from people who have been involved with the student. Usually a counselor evaluation and 1 or 2 teacher recommendations are required by a 4-year college as part of an application for admission.

Regular Admissions – This is the usual timetable for filing college applications. Deadlines vary between late fall and spring (January 1^st is usually the earliest). Decisions usually arrive by mid-April at the latest. 

Restrictive Early Action (REA) – This is an admissions program which gives the student a decision earlier. It is much like Early Decision except there is no commitment to attend on the part of the student. Each school has its own restrictive rules. Please check the college’s website for details.

Rolling Admissions – A procedure some colleges follow of notifying students of their admission decision shortly after they have received and processed all the required credentials. This process can take anywhere from a few weeks to several months.

SAT Reasoning Test – Scholastic Assessment Test. This exam is intended to measure skills in math, reading, and language. It is used as an entrance exam for many 4 year colleges. Students are encouraged to take the exam in their junior year and again in the fall of their senior year. Students need to register online at www.collegeboard.org. There is FREE online practice on the College Board website and at www.KhanAcademy.org. 

Secondary School Report – This is a required part of many college applications. Students do not need to bring counselors any forms. Similar to a teacher’s letter of recommendation, this form seeks information on the student’s GPA, strength of academic program and personal characteristics.

TAP – Tuition Assistance Program. This is a program of financial assistance for New York State residents attending New York State colleges/universities. When a student includes a New York State school on the FAFSA, they will automatically be directed to the TAP application (online).

Transcript – A listing of the courses, final grades, Regents exams, credits and standardized college entrance exam scores that a student has earned during the high school years (9-12), plus any high school credits earned prior to Grade 9. The transcript is the official document of school performance and it also contains the grade point average. An “official transcript” carries the signature of the counselor and the school’s seal and must be mailed from the school.

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